You are having an event! You found your venue, and you decided on a date. What’s next?
Well, for me, this is the fun part. This is when we set
“The Vibe” think
décor, what feeling do you want your guests to have? What is the purpose of this event? Do you have an ambiance in mind? Those are the first steps to distinguishing the vibe and essence of your event
.
My name is
Stephanie Diaz and I am the event manager at
Biscayne Lady Yacht Charters. I have been with the organization for over 10 years and am excited to share with you what I think creates a great event. This is the time to bring out those
Pinterest boards, scroll through social media, and roll out those screenshots you have been saving. I always encourage my clients to share these images with me so I can get a feeling for their event inspiration.
The keyword here is inspiration. Are you admiring a centerpiece, lighting, tablescape,
entertainment, etc.? These are all elements of your event that your coordinator can guide you through. Keep in mind, this is
your event, and we can customize it for you. Something to remember during this time, is that these are photos for inspiration. Many of these photos have been edited or set up for an editorial purpose. They are not necessarily the most practical for every event, and that’s okay. This is all you need, to create the perfect event with YOUR unique twist.
One of the things I like to do during the next step is determine the flow of the event. What is the flow? When the guests come to your event, where will they go, what will they see, smell, or feel? We love to give guests a great first impression! At
Biscayne Lady Yacht Charters when your guests are about to board the
yacht, they are greeted with a red carpet. This makes them feel welcome. This says luxury! They are then welcomed by a smiling face and guided to get a glass of champagne, or welcome drink to get the party started. If you are hosting a
Mexican Fiesta, then Margaritas are the perfect greeting drink. As we welcome them upstairs, they smell the ocean breeze; they hear the ocean. This sets the mood. Your guests are now taking in the elements and feeling relaxed. They get upstairs and what do they see; beautiful café lights hanging over them, they take in the surrounding views, and they hear the music playing. Creating the atmosphere, we specifically designed for them. They are then immersed, and the mood is set.
Shortly thereafter, we start passing some beautifully presented
hors d’ oeuvres. Once again, tying in our theme, and making your guests feel like you’ve thought of every detail. Your guests will be mixing and mingling, ready for whatever is about to happen next. For many of our events, this is the highlight. After a long week of conferences and meetings our guests are simply here to relax and unwind. For some this could be the start of a grand event like a wedding or special birthday.
Another thing we love to do is tie your menu to your event theme.
“Havana Nights” is one of the most popular event styles in Miami. To us “Havana Nights” means Mojitos, a Latin Jazz Band, a Cigar Roller, and one of our Cuban inspired menus with grilled skirt steak, chimichurri and sweet fried plantains.
Speaking of
dinner, the dining room is a great place to bring your event inspiration to life! From lighting to your tablescape, this is the perfect place to add your special touch. For a corporate event this could mean we do centerpieces or a napkin in your company color. For a wedding this can mean specialty linen, custom centerpieces, and a dressed up sweetheart table.
The
key here is to remember that no event is the same, every event is different, and most importantly this is your event. This means you can make it special, unique and exactly as you have imaged it to be. After working with
Biscayne Lady Yacht Charters for a decade I can honestly say, no two events are the same. That’s the beauty of this creative process, and as your event coordinators, we are here to help navigate you to arrive at the desired outcome. Once you arrive, on the day of your event, the hard part is done. This is your time to relax, enjoy and leave the rest to US!
By Senior Event Manager
Stephanie Diaz
Biscayne Lady
Step aboard and immerse yourself in a world of luxury like no other! Our yachts are carefully crafted to provide a lavish and cozy setting for your event. With plush interiors and breathtaking decks offering sweeping views of the Miami skyline, our vessels are all about delivering top-notch experiences. Tucked away in the heart of Miami's iconic landscape, where the city's skyscrapers meet the tranquil bay, Biscayne Lady Yacht Charters is all about class and sophistication. Our fleet of pristine vessels is the epitome of luxury, offering you the ultimate Miami experience. Whether you're throwing a glamorous party or simply craving a stylish cruise to explore the beauty of Miami, Biscayne Lady Yacht Charters has got you covered. Come join us as we sail into a world where luxury knows no limits, and every moment is a celebration of the extraordinary!
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Bon Appetit
Embark on a culinary adventure with Guest Dining aboard Biscayne Lady Yacht Charters! Our talented chefs meticulously craft gourmet meals to elevate your dining experience to new heights. From elegant dinner setups to luxurious vessels, every moment dining with us is a culinary delight. Whether you're indulging in fresh seafood or savoring perfectly aged steaks, our fine dining promises to tantalize your taste buds. We understand that every event is unique, so we offer a variety of custom menu options tailored to suit any occasion. Whether it's an intimate gathering or a lavish celebration, our culinary experts work closely with you to exceed your expectations. Whether you prefer classic favorites or innovative creations, every dish reflects the highest standards of quality and taste. Come aboard and let us treat you to a gastronomic journey unlike any other!
CTA: EAT UP
Say “I DO”
Are you dreaming of a wedding venue that offers the perfect blend of elegance, luxury, and waterfront views? Look no further than the Biscayne Lady! With its stunning setting and impeccable service, the Biscayne Lady is the ultimate choice for couples seeking a truly unforgettable wedding experience. Picture this: exchanging vows against the backdrop of Miami's glittering skyline, surrounded by the tranquil waters of Biscayne Bay. From intimate ceremonies to grand receptions, the Biscayne Lady offers a variety of customizable options to suit your wedding dreams. Whether you're planning a traditional wedding or something more unique, the Biscayne Lady is the perfect venue to bring your vision to life. With its unparalleled elegance, luxury, and waterfront charm, your wedding on the Biscayne Lady is sure to be an affair to remember. So why settle for anything less? Say "I do" to the Biscayne Lady and let us help you create the wedding of your dreams, where every moment is infused with beauty, romance, and joy. Contact us today to start planning your special day!
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Celebrate the Night
If you're looking for the ultimate venue to host your next party or event, look no further than the Biscayne Lady! With its spacious decks, stunning views, and unbeatable atmosphere, the Biscayne Lady is the perfect setting for celebrating the best of times with friends and family. From birthdays to bachelor/bachelorette parties, anniversaries to corporate events, the Biscayne Lady offers a variety of customizable options to suit your celebration needs. Whether you're looking to dance the night away under the stars or enjoy a gourmet meal prepared by our talented chefs, our experienced team is dedicated to ensuring that your event is one to remember. But it's not just about the party— it's about the experience. The Biscayne Lady prides itself on providing top-notch service and attention to detail, ensuring that every aspect of your event is flawless. From the moment you step on board until the moment you disembark, our friendly staff are there to make sure that you and your guests have the time of your lives. So why wait? Get ready to let loose, dance the night away, and make memories that will last a lifetime aboard the Biscayne Lady. Contact us today to start planning your next unforgettable celebration!
CTA: Party On
Step aboard and experience a world where luxury knows no bounds. Our vessels, meticulously designed to exude sophistication and comfort, offer an unparalleled setting for your event. From elegant interiors adorned with lavish furnishings to expansive decks that offer panoramic views of the Miami skyline, every aspect of our yachts reflects a commitment to excellence. In the heart of Miami's iconic landscape, where opulent skyscrapers meet the tranquil beauty of the bay, Biscayne Lady Yacht Charters stands as a beacon of elegance and exclusivity. With a fleet of immaculate vessels that embody luxury in every detail, we offer a gateway to the ultimate Miami experience. So, whether you're seeking to host a spectacular soirée or simply yearn to explore the beauty of Miami in unparalleled style, look no further than Biscayne Lady Yacht Charters. Join us as we set sail into a world where luxury knows no limits and every moment is a testament to the extraordinary.
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Unique Vessels
The Biscayne Lady Yacht is absolutely stunning! Picture-perfect views surround you as you sail on this unique vessel. The clear blue waters reflect the sky above and a gentle breeze brings the scent of the coast. Step out onto the spacious decks, framed by the sleek lines of the yacht, and you'll feel like you're in the middle of a natural paradise. The Biscayne Lady isn't just a yacht; it's like a beautiful painting, showing off serene landscapes and luxury at sea. The Biscayne Lady is the epitome of elegance and sophistication, gracing the pristine waters of Miami with her exquisite looks. With a design that seamlessly marries timeless beauty and modern luxury, she sets the stage for an unparalleled event experience. As you step on board, you'll be captivated by the stunning surroundings, the shimmering water, and the Miami skyline, creating the perfect backdrop for your special occasion.
CTA: 
Onboard Entertainment
Embark on an unforgettable journey of entertainment and luxury aboard our magnificent Biscayne Lady Yachts! From live musicians serenading you with soulful melodies to energetic DJs keeping the party alive, and enchanting Hora Loca dancers igniting the night with their vibrant performances, the entertainment options aboard our vessels are limitless! At Biscayne Lady Yacht Charters, we're dedicated to elevating your private charters to unprecedented heights of excitement and delight.
Whether you choose the breathtaking elegance of the Biscayne Lady or the vibrant allure of the Venetian Lady, rest assured, luxury awaits you in every corner of our vessels. With unparalleled service, exquisite amenities, and a commitment to excellence, we guarantee an experience that transcends the ordinary and leaves you with memories to cherish for a lifetime. Come aboard and let us take your celebration to the next level!
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Guest Dining
Indulge your palate and elevate your dining experience to new heights aboard Biscayne Lady Yacht Charters! From the most gourmet meals meticulously crafted by our talented chefs to the elegant dinner setups that adorn our luxurious vessels, every moment spent dining with us is a culinary delight. Whether you're savoring the succulent flavors of fresh seafood or delighting in the richness of perfectly aged steaks, our fine dining experience promises to tantalize your taste buds and leave you craving for seconds.
At Biscayne Lady Yacht Charters, we understand that every event is unique, which is why we offer a plethora of custom menu options tailored to suit any occasion. From intimate gatherings to lavish celebrations, our culinary experts work closely with you to curate a dining experience that exceeds your expectations. Whether you prefer classic favorites or innovative creations, we're committed to ensuring that every dish reflects the highest standards of quality and taste. Come aboard and let us take you on a gastronomic journey unlike any other!
CTA: 
1. Choose Your Theme
Theme nights can be epic especially when every detail is themed to perfection and your guests fully immerse themselves in the fun. In Miami, an easy, fun and very popular way to get your guests to loosen up is with a tropical night’s theme and what better to do it than on a yacht! Biscayne Lady Yacht Charters is a great resource in this department. They have an event department fully committed to helping you create the perfect atmosphere aboard one of their yachts, and more importantly, finding the right entertainment. The events team at Biscayne Lady works with the best vendors in S. Florida and are able to point you in the right direction. Imagine your guests welcomed with a mojito from the service staff and as they enter the lounge they are greeted with a smile from your personal cigar roller. You can include fedoras and roses for your guests to really be immersed in the experience! Finish your tropical nights event with an Hora Loca (Crazy Hour) where your guests have glow sticks, light up hats or masks or anything else fun you can think of! Turn down the lights, turn up the music, and just go crazy for the last hour!
Want to change it up? You could have a casino night on the water for your guests to enjoy! Choose from a variety of tables including blackjack, poker, roulette, and craps. No money needed! Just good clean fun with no risk! Raise the stakes and bring prizes for the luckiest of the night! Let the casino staff count the chips for you as you continue to enjoy the event. Theme it out more with a photo booth and oversized playing cards or additional decoration around the venue. For example, you could bring decorations to place in your flowers, giveaway visor hats used in poker matches, or print custom napkins to hand to your guests with their drinks. The options are endless!
Choosing a Location with a View
The first item to consider is where your event will take place. Consider a place that has a variety of demographics and activities to please all your guests. When inviting people from all across the globe it is important to pick a location that has a variety of food and activities throughout the day and night. Miami, for example, is a prime location for these elements. Whether they would like to try different food or enjoy a night out on the town, Miami has everything to offer your guests. Once you choose your location you will want to take advantage of the natural surroundings. In Miami for example, you will want to consider that many of your guests have never experienced an event on the water. Imagine welcoming your guests onto a beautiful yacht with a red carpet entrance, “welcome aboard” champagne, and a staff that will pamper your guests with grade A customer service as we cruise the beautiful city landscapes. Biscayne Lady Yacht Charters (www.biscaynelady.com), the top yacht charter company is South Florida, provides just this service. They are highly regarded as one of the top event companies in S. Florida and are there to assist with all the details. At night, the entire Miami skyline lights up in an array of colors and dancing buildings that will guarantee your guests “blow up the gram” with images of your event!
First Impressions Matter
You only have one chance to make a good first impression. Reflect on a previous event you have attended. How did you feel when you entered? Was someone there to greet you? Did they ensure you have a refreshment upon your arrival? Were they still setting up and seemed unprepared? These are just a few questions when it comes to creating the best first impression.
As a host, you want to ensure your guests let their guard down and relax. You want them to enjoy the party. According to Forbes, it takes only 7 seconds to make a good first impression. Some items that your guests immediately make their assumptions of based on their first impression include:
Ensure the Right Tone with Music, Lighting & Furniture
To create the right tone of your event you should first consider the type of event you want to throw. Think about your demographic of your guests. What kind of music would they prefer? Consider whether you would prefer a dance party or a relaxing evening with dinner and drinks. This would change your music drastically. Understanding your event will help ensure that your smaller details submerge your guests into the event from start to finish.
In addition to the music, whether you have a DJ, background music, or a live band you should also consider your lighting. Your event should be a memory that your guests treasure for more than just one day. To ensure they take in the full experience you want them to document the good times they had. This means have them take photos! You want to ensure that the lighting is bright enough for photos even if that is only in one location at your event. This could be a photo booth or in the day time with an amazing backdrop. (This goes back to your location)
Maybe you are trying to promote a brand. If this is the case you want to ensure you have plenty of areas for good photo opportunities. If your guests feel immerged into the event and have a chance to take quality photos, they will more than likely share this on their social media channels. This in turn creates marketing for your brand. Consumers are more likely to be interested in a brand if they see that their friends and family trust them. Main priority – Create a comfortable and trusting environment that guests want to share with others.
Also, consider how you want your guests to interact with each other during the event. Do you want a large amount of open space for a dance floor? Do you want your guests to mingle with one another? Do you want a relaxing time with comfortable couches? Each event is different and the type of furniture you have will help your guests flow with your vision. Some options to consider for your space are:
Select A Seamless Host
Your host can either make or break your event. This step requires a bit of research but is important to ensure a flawless event.
They carry the most responsibility when ensuring the event goes perfectly. They have the power to dictate how smoothly your event runs. If they are organized and have all the details prior to the event they can ensure a night your guests will never forget. If your host is disorganized you can anticipate of night of constant harassment of questions and staff not understanding their duties. If the host fails, meaning they create the wrong atmosphere and overall a poor experience, this will then be tied to your event forever.
When selecting your host, pick someone who will be able to stay organized and understand your wants and needs for the event. They should also be able to give you suggestions and ideas on how to help the event run smoothly and ensure it is a time worth remembering in the best ways!
Finish Your Event Strong
You have prepared your event for months and now it is over. Ensure your guests have a great experience from start to finish.
It is important to thank your guests at the end of the night even if it is with a small “Thank You” provided by the staff as they leave. You could also provide a thank you token but this is not a requirement to making your guests feel appreciated. When your guests feel appreciated and thanked they are then more likely to speak highly of you as well as want to enjoy future events that you may host.
The end of your event is the last time you will be able to ensure your guests have a positive experience. Have them leave feeling appreciated and excited for future events that you may host.
Improving corporate culture and employee moral through team-building exercises and activities are necessary components of organizational performance improvement. The primary element of organizational effectiveness starts with employees and providing them a culture that fosters empowerment and knowledge and skills to consistently move forward.
Team building events reinforce the value of working together. Employees learn enhanced communication, trust, conflict resolution and having a better understanding of strengths and weaknesses of their colleagues. And most importantly, it is fun…
Some of these benefits are:
Communication
Clear and open communication is vital to the success of projects and relationships within a company. Employees learn to express themselves but also the ability to listen. Effective communication is listening and talking. This can improve office relationships and in return, improve performance improvement. Moreover, the fun nature of team building activities allows employees to get to know each other in a casual environment outside the office.
Trust
When a team is asked to work on a project outside their normal job duties it usually correlates to anxiety and the fear of failure for employees. Building confidence and trust, not only in themselves but that of others provides a greater success in all aspects life. After all, no one will be fired for not solving the scavenger hunt the fastest. When walls are lowered, people engage in creative dialogue seeking solutions to the task at hand. Co-workers realize they are part of a team with a variety of ideas that can help solve problems. The result is greater trust among co-workers when they return to the daily office tasks.
Motivation
When a group of employees successfully completes a team building activity it creates momentum and excitement. Success breeds confidence, which in turn provides greater utilization for employee performance. Employees need to believe in the corporate culture, they need to understand that no one succeeds in their career or life without others. Companies that provide a culture that fosters positivity and consistently provide learning and development skills to employees have a much greater success rate, internally and externally.
Investment
Team building activities is an investment, a necessary investment. Great companies never stop investing in their core asset, their EMPLOYEES. Taking an entire day away from the office may seem as an extravagant expense. Events designed to help the team grow and develop new skills indicate that a company is committed to its employees. As a result, employees are likely to reciprocate this investment in them by investing in the business. They are more likely to take pride in their job and seek to achieve company goals. Investing time and money into team building events and activities builds relationships leading to a more open and collaborative culture. Investing in your employees is constant and never ending. If you don’t invest in them, someone else will… Give your employees a reason to not leave your company, instead of a reason to leave your company…
A team that works well together is more effective, more productive, and more successful. Team building activities are the way to go. Grown-ups can have fun, too!
1. Hire a Professional Wedding Coordinator
Let a professional manage the coordination and allowing yourself to enjoy the moment should be number 1 on the list of a bride's priorities. After all, this day comes only once in a lifetime! Your Wedding could not be more important, with vows, photos, guests, toasts and many other precious moments. Ensuring you can be at ease and fully present to enjoy your day is a must. Having a wedding coordinator making sure all your careful planing is flawlessly executed will reduce any stress you might be feeling. Someone with experience will know exactly how to bring your vision to life, troubleshoot anything that doesn't go according to plan, and come to you with solutions to make sure your day is everything you hoped it would be.
3. Mood Lighting
Never underestimate the power of good lighting. Many studies have shown the effect lighting and certain colors have on the mood of an individual. Utilize combinations of different lights and colors to provide a fun and relaxing environment. Lighting has the power to change your event, taking your guests from a solemn ceremony to a relaxed dining experience and later turning it up for entertainment and dancing. There are many new technologies emerging that incorporate lighting and projection as well. Be sure to include that extra touch to really wow your guests.
